Privacy Policy
Version 1.0 · Terms & Conditions
1. Data we collect
- Name of staff and visitors
- Check-in and check-out timestamps
- Visitor details (including host, company and assembly-point acknowledgement)
- Fire-drill attendance and roll-call outcomes
- Session and login data for account holders
2. Why we process it
- Fire-safety compliance
- Evacuation roll-call
- Site-attendance tracking
- Visitor management
- Audit logging
3. Legal basis (UK GDPR / EU GDPR)
- Legitimate interest — keeping people safe on site and maintaining an accurate roll-call
- Legal obligation — health-and-safety and fire-safety duties on the site operator
- Contractual necessity — providing accounts and access to authorised users
4. Retention
Records are retained only for as long as required for fire-safety compliance, audit and operational purposes, and are then deleted. Personal data is never used for marketing or profiling, and is never sold or shared with third parties.
5. Cookie notice
SIMPLionEX uses only essential cookies for secure login sessions, role permissions, and navigation. No analytics or tracking cookies are used.
6. Your rights
- Access — request a copy of the personal data we hold about you
- Rectification — have inaccurate data corrected
- Erasure — request deletion where no legal retention duty applies
- Restriction — ask us to limit processing of your data
- Portability — receive your data in a machine-readable format
- Objection — object to processing based on legitimate interest
7. Making a request
To exercise any of these rights, or to ask a question about this policy, email simplionex@outlook.com. We respond to data requests within one month.